Shelby County Schools

  • 2018-19 Records Clerk II

    Posted Date 1 month ago(10/16/2018 12:49 PM)
    Location Name
    Hope Academy (not in crosswal)
    Salary Min
    USD $14.91/Hr.
    Salary Max
    USD $17.89/Hr.
    # of Openings
    Hidden (8718)
    Close Date
  • Purpose and Scope

    Under supervision, performs specialized, moderately difficult clerical work and applies varied procedures in accomplishing duties of a specialized function within a work location. Work involves a degree of independent judgment and some decision making based on experience or knowledge of a unit operation. Incumbent is required to assume specialized functions and duties learned only through job experience.

    Essential Job Functions

    1. Performs routine, but varied clerical duties in accordance with standard procedures which may include photocopying, filing and tabulating information, answering phones, and distributing mail.
    2. Prepares various reports or tabulations from copy or rough draft, involving general or more technical information.
    3. Maintains specialized records, processes forms and reports of a specialized nature in a technical field or special unit.
    4. Utilizes data processing equipment for word processing, information input, and/or information retrieval.
    5. Interprets rules, regulations or procedures of an assigned unit.
    6. Responds to information requests, refers office callers, greets office visitors and explains well-defined and more complex rules and regulations.
    7. Maintains files and prepares reports and statistical data related to unit operation.
    8. Performs research, maintains records and assist in compilation of required data; makes routine mathematical calculations.
    9. Maintains confidentiality regarding departmental and business matters.
    10. Sorts, arranges, alphabetizes and files various correspondence, reports, vouchers and other materials; pulls requested materials from files.
    11. Applies knowledge of principles, practices, procedures, equipment, operation and organization of assigned unit.
    12. Performs related duties as required.

    Minimum Qualifications

    High school diploma or equivalent required and a minimum of two (2) or more years of progressively responsible clerical or secretarial experience required.


    Degree Equivalency Formula:

    Bachelor’s Degree= 4 years plus required years of experience.

    Master’s Degree= 2 years plus required years of experience. Where Master’s degrees are required, years for Bachelor’s Degrees must be included. 

    Knowledge, Skills, and Abilities

    • Demonstrated knowledge of current computing technologies and software applications appropriate to the position’s job responsibilities
    • Demonstrated ability to work with diverse groups, and effectively communicate, both orally and in writing
    • Knowledge of modern office methods and practices, including letter and report writing, receptionist and telephone techniques, and filing systems
    • Knowledge of correct English usage, spelling, grammar, and punctuation
    • Ability to perform responsible clerical work with accuracy and speed
    • Ability to learn and interpret specific laws, rules, and policies and to apply them with good judgment in a variety of situations
    • Ability to make arithmetical calculations quickly and accurately
    • Ability to analyze situations and adopt an effective course of action
    • Ability to work cooperatively with others
    • Ability to meet the public tactfully and courteously and to answer questions in person and by telephone
    • Ability to compile and maintain accurate and complete records and reports
    • Ability to operate common office machines

    Physical Requirements and Working Environment

    Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers for sign language.


    Unavoidable Hazards:  The position is exposed to no unusual environmental hazards.


    Sensory (ADA) Requirements: The position requires normal visual acuity and field of vision, hearing and speaking abilities.



    Shelby County Schools is an Equal Opportunity Employer.  ADA requires the District to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.


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