Shelby County Schools

Clerk-Summer School Site (Pool Internal Only)

Posted Date 2 weeks ago(4/7/2021 2:00 PM)
Location Name
Central Office
Salary Min
USD $14.91/Hr.
# of Openings
Hidden (8718)
Close Date

Purpose and Scope

Serves as primary contact for staff, students, parents and the public at the summer school site.  Welcomes and assists everyone who enters the summer school site and directs them to the appropriate staff.  Supports the summer school site by performing general office and routine clerical duties.

Essential Job Functions

  1. Performs routine, but varied clerical duties including typing, copying, maintaining files, tabulating information and/or preparing reports, answering phones, and distributing mail.
  2. Utilizes computer equipment for word processing, information input, and/or information retrieval.
  3. Maintains student records including attendance, late check in or early check out, grades etc. Processes forms such as payroll and student records.  Ensures information is correct and complete before sending it to the summer school central office for entry into the SMS system.
  4. Sorts and files various records, correspondence, reports and other materials. Retrieves requested materials from files.  Maintains records on staff, students and summer school activities.
  5. Performs research, compiles data into reports and makes routine mathematical calculations.
  6. Prepares various correspondence, reports or other materials from copy or rough drafts.
  7. Greets visitors, answers phones and refers callers to appropriate staff members, responds to information requests and explains routine rules and regulations to staff, students, parents and the public.
  8. Maintains confidentiality regarding summer school business matters and staff or student records.
  9. Performs other related duties as assigned or directed.


Minimum Qualifications

Graduation from High School or GED. Two (2) years of clerical experience preferred.


The following special conditions are required:  Commitment for the entire period of summer school.    Attendance at ALL periodic administrative meetings.  Availability prior to the end of the regular school assignment to participate in summer school setup and preparation.  Availability for summer school closeout.


This position is for SUMMER SCHOOL ONLY.

Knowledge, Skills, and Abilities

  • Ability to develop and maintain effective working relationships. Ability to handle difficult situations in a courteous and professional manner.
  • Ability to coordinate multiple priorities. Uses time efficiently.  Completes daily tasks correctly and on time.  Plans for tasks that can’t be completed in one day.
  • Ability to follow instructions. Skill in checking own work for accuracy.
  • Ability to summarize information to prepare written and oral reports.
  • Some problem solving skills, good judgment and knows when to ask supervisor for help.
  • Ability to operate a computer and use Microsoft office or other appropriate software and office equipment
  • Demonstrated proficiency in business English, grammar, spelling, and punctuation
  • Basic math skills including addition, subtraction, multiplication, division and percent
  • Strictly follows office policies and procedures.

Physical Requirements and Working Environment

Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers

Unavoidable Hazards:  The position is exposed to no unusual environmental hazards.


Sensory (ADA) Requirements: The position requires normal visual acuity and field of vision, hearing and speaking abilities.


SCS is an Equal Opportunity Employer.  SCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.


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